Township Board Minutes

MINUTES OF THE CASCADE CHARTER TOWNSHIP
REGULAR BOARD MEETING
Wednesday, December 10, 2008
7:00 p.m.

Article 1. Supervisor Beahan called the meeting to order at 7:00 p.m.
Present: Supervisor Beahan, Trustees Goldberg, Fox, Koessel, Lewis and
Treasurer Dood.
Absent: Clerk Goodyke (excused)
Also Present: Manager Cousins, Planning Director Peterson, Attorney Dick Wendt, Chief Sigg, Deputy Ryan Coil and those listed on Supplement #1.

Article 2. Supervisor Beahan led the Pledge of Allegiance to the Flag.

Article 3. Motion was made by Trustee Goldberg and supported by Trustee Fox to approve the revised item as listed:
" Article 9. 110-2008 Consideration of Purchasing the Tassell Property before the end of 2008.
" Article 9. 111-2008 Discussion re: The Comparison of Bond Underwriters.
" Article 9. 112-2008 Consider Approval of the Level IV Assessor Contract for 2009.
Motion carried.

Article 4. Approval of Consent Agenda
a. Receive and File Various Meeting Minutes
1. Minutes of the Planning Commission Meeting of 10/06/08.
b. Receive and File Various Reports
1. Building Department Monthly Report for November, 2008.
2. Fire Department Monthly Reports for October and November, 2008.
3. Treasurers Department September Bank Balances/Investments.
c. Receive and File Communications
1. Memo from Planning Director Peterson - re: Kent County Road Commission Five -Year Road Improvement Plans.
2. Letter from West Michigan Strategic Alliance - re: Request for
Membership.
3. Letter from Michigan Community Blood Centers - re: Results
Blood Drive held on November 24, 2008.
4. State of Michigan - re: Notice of Hearing for the Electric
Customers of Consumers Energy Company.
5. Comcast:
" Letter re: Package Name Changes
" Letter re: Channel Information
" Memo re: WZZM (ABC) carriage agreement
Motion was made by Trustee Koessel and supported by Trustee Goldberg to approve the Consent Agenda. Motion carried

Article 5. Financial Actions
a. Consider Approval of Payables, Payroll and Transfers for November, 2008.
Motion was made by Trustee Koessel and supported by Treasurer Dood to approve the Payables, Payroll and Transfers for November, 2008. Motion carried.
b. Consider Pay Application #3 for the 28th Street DDA Landscape Improvements.
Motion was made by Trustee Goldberg and supported by Treasurer Dood to approve the pay application #3 for the 28th St. DDA Landscape Improvements. Motion carried.

c. Consider Approval of 2008 Budget Adjustments for the following funds:
" General Fund
" Police Fund
" Pathways Fund
" Improvement Revolving Fund
" Building Inspection Fund
" Library Fund
" Forest Shores Fund
Motion was made by Trustee Goldberg and supported by Trustee Koessel to approve the 2008 Budget Adjustments as listed above. Discussion followed. Motion carried by roll call vote.

Article 6. Public Actions

Article 7. Public Comments

Article 8. Unfinished Business

Article 9. New Business
102-2008 Consider Approval of Resolution to Transfer of the Macaroni Grill Restaurant License from one corporation to another.
Motion was made by Trustee Goldberg and supported by Trustee Fox to approve the Resolution to Transfer Macaroni Grill Restaurant License from one corporation to another. Motion carried by roll call vote.

103-2008 Consider Appointments for Boards and Commissions.
Motion to was made by Trustee Koessel and supported by Treasurer Dood to approve the Appointments for Boards and Commissions proposed by Supervisor Beahan. Motion carried.

104-2008 Consider Approval of 2009 Boards and Commission Meeting Schedule.
Motion was made by Trustee Goldberg and supported by Trustee Koessel to approve the 2009 Boards and Commission Meeting Schedule.

105-2008 Consider Approval of Replacement of Roof at Fire Station #2.
Chief Sigg reviewed the proposals received. Discussion followed. Motion was made by Trustee Koessel and supported by Trustee Goldberg to accept the recommendation of staff to hire Vos Construction to reshingle the roof at Station 2. Motion carried.

106-2008 Consider Approval/Presentation of Resolution for Deputy Ryan Coil.
Motion was made by Trustee Fox and supported by Trustee Koessel to Approve the Resolution for Deputy Ryan Coil. Motion carried with a roll call vote.

107-2008 Consider Approval of Resolution for Mike Julien.
Motion was made by Treasurer Dood and supported by Trustee Lewis to Approve the Resolution for Mike Julien. Motion carried with a roll call vote.

108-2008 Consider Appointments to the Building Authority Commission.
Motion was made by Treasurer Dood and supported by Trustee Goldberg to approve the following appointments to the Building Authority Commission:
" Bill Cousins (3 Year term)
" Steve Peterson (2 Year term)
" Tom McDonald (1 Year term)
All re-appointments would be a 3 year term. Motion carried.

109-2008 Consider Approval of Resolution to Direct the Publication of a Notice of Intent to Enter into a Contract of Lease in Connection with the Issuance of Building Authority Bonds.
Attorney Dick Wendt was present to review the Resolution. Motion was made by Treasurer Dood and supported by Trustee Lewis to Approve the Resolution to Direct the Publication of a Notice of Intent to Enter into a Contract of Lease in Connection with the Issuance of Building Authority Bonds. Motion carried with a roll call vote.

110-2008 Consideration of Purchasing the Tassell Property before the End of 2008.
Supervisor Beahan discussed the advantages of the purchase prior to the end of the year for the tax liabilities to the Township. Is this something that we want to pursue. Discussion followed. Consensus was that this was the appropriate thing to do. No action needed.

111-2008 Discussion re: The Comparison of Bond Underwriters.
Discussion pursued regarding the choice of Bond Underwriters. The two firms that are interested are the following:
" Fifth-Third Securities
" Rehman James
Discussion followed. No action needed.

112-2008 Consider Approval of Level IV Assessor Contract for 2009.
Motion was made by Trustee Goldberg and supported by Trustee Koessel to approve the Level IV Assessor Contract for 2009 with Patricia Armstrong-Bolle. Motion carried by roll call vote.

Article 11. Manager Comments
Manager Cousins offered the following comments:
" Have been working on the renewal for our Building and Liability Insurance. It has been very slow coming with the renewal, but I also went out and got a comparison bid, which seems to also taken a long time. In any case, I have one of the bids for new insurance company and the renewal will not be presented until early next week.
Article 12. Board Member Comments
Trustee Lewis offered the following comments:
" Last week I attended the MTA Convention for Newly Elected Officials.
" Curious on appointments to the different committees as Trustees.
Trustee Koessel offered the following comments:
" Welcomed Jack Lewis back…
" Welcomed Rob to his new Supervisor seat.
" Merry Christmas to everyone.
" Thanked everyone for all the work done on the Bond Issue and getting our Grant approved.

Treasurer Dood offered the following comments:
" Welcomed Jack Lewis
" Congratulations to Rob for his promotion…
" Fun surprises about being appointed to the Board…things that I hadn't anticipated. One of them is that I get a cup full of chocolate when I come to a Board Meeting. But secondly, has been the enjoyment that I had from the professional relationships that I have been able to develop. Thanked Dick Wendt for coming tonight.
" Enjoyed seeing the Circle of Friends statue at the Library and how it has contracted with the snow and how beautiful it is.
Trustee Fox offered the following comments:
" The Cascade Connection does not have a listing of our Board Members. Also updating the web site to include the picture of the Board Members.
Trustee Goldberg offered the following comments:
" Thank all of the Board Member for their expertise. It is a pleasure working with this Board.
Supervisor Beahan offered the following comments:
" Welcome Jack Lewis
" The Cascade Business Association had a Pet Parade this past weekend. They had quite a few turn out.
" Reminder - Next Tuesday is the Open House for Mike Julien from 5:00 p.m. - 7:00 p.m. at the Wisner Center.

Article 13. Adjournment
Motion was made by Trustee Goldberg and supported by Trustee Fox to adjourn. Motion carried.

Meeting adjourned at 8:55 p.m.

Respectfully submitted,

Denise M. Biegalle
Deputy Clerk

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