Township Board Minutes

MINUTES OF THE CASCADE CHARTER TOWNSHIP
REGULAR BOARD MEETING
Wednesday, September 10, 2008
7:00 p.m.

Article 1. Supervisor Julien call the meeting to order at 7:00 p.m.
Present: Supervisor Julien, Trustees Beahan, Koessel, Fox, Goldberg, Treasurer Dood and Clerk Goodyke.
Absent: None
Also Present: Manager Cousins, B&G Supervisor Waugh and those listed on Supplement #1.

Article 2. Supervisor Julien led the pledge of Allegiance to the Flag.

Article 3. The Agenda was revised to include the following:
" Article 9 080-2008 Consider Approval of Resolution Confirming Commitment of Funds for the Match of the Grant from the Natural Resources Trust Fund.
Motion was made by Trustee Koessel and supported by Trustee Goldberg to approve the agenda as presented. Motion carried unanimously.

Article 4. Approval of Consent Agenda
a. Receive and File Various Meeting Minutes
1. Township Special Board Minutes of 08/26/2008.
b. Receive and File Various Reports
1. Building Department Month End Report for August, 2008.
c. Education Request
1. Dan Gillespie - Society of Michigan EMS Instructor Coordinators - October 9-12, 2008, Lansing, MI
Motion was made by Trustee Goldberg and supported by Trustee Fox to approve the Consent Agenda as presented. Motion carried unanimously.

Article 5. Financial Actions
a. Consider Approval of August 2008 Payables, Payroll and Transfers
Motion was made by Trustee Koessel and supported by Trustee Fox to approve the August 2008 Payables, Payroll and Transfers. Motion carried unanimously.

Article 6. Public Actions (None)

Article 7. Public Comments

Article 8. Unfinished Business (None)

Article 9. New Business
076-2008 Consider Approval of Agreement with Aquatic Consulting Services LLC for Gypsy Moth Population Surveys for Aerial Spraying for 2009.
Manager Cousins reviewed the Agreement with the Board. This past year we had 452 acres sprayed. The program has been working very well. We have had no complaints from people concerning the spraying or the aftermath and it has been a very positive program for the Township. This years project will be determined after the survey…as far as the size and the number of acres to be sprayed next spring. This year the survey is going to cost $8,500.00. Motion was mad by Trustee Koessel and supported by Treasurer Dood to approve the Agreement with Aquatic Consulting Services LLC for Gypsy Moth Population Surveys for Aerial Spraying for 2009. Motion carried unanimously.

077-2008 Consider Extension of Assessor Contract.
Motion was made by Clerk Goodyke and supported by Trustee Koessel to approve the extension of the Assessor's contract. Motion carried unanimously.

078-2008 Consider Approval of Personnel Subcommittee Salary Recommendations:
" Oxana Sourine
" Sandra Otey
Motion was made by Trustee Koessel and supported by Trustee Beahan to approve the salary recommendations for Oxana Sourine and Sandra Otey. Trustee Koessel, a member of the Personnel Sub-Committee offered an apology to the Board relative to asking the Board to meet regarding the above mentioned items. 1) an increase for Oxana, 2) Sandra going to five days a week, this would enable Sandra to support the Planner. The Personnel Committee met and agreed that this was a reasonable request and it fit within the Budget. We acted prematurely by not asking for the Board's approval. With Oxana there was a great deal of discussion. This entailed a request made by the Treasurer based on the duties of the Deputy Treasurer and the fact that the Treasurer's position is now part-time, so some of the responsibilities were shifted to the Deputy. Discussion followed. Trustee Koessel withdraws his original motion along with Trustee Beahan withdrawing his support. Motion was made by Trustee Koessel and supported by Trustee Fox to approve the forty-hour work week for Sandra Otey so that she can spend part of that time assisting the Planning Department. Motion carried unanimously. Motion was made by Trustee Koessel and supported by Trustee Beahan to approve the request that is before us for the increase for Oxana. Motion carried.
Yeas - 4 (Beahan, Koessel, Dood, Goldberg) Nays - 3 (Julien, Fox, Goodyke)

079-2008 Consider Approval of Building & Grounds Equipment Purchase.
Manager Cousins presented the equipment sale/purchases with the Board. Motion was made by Trustee Fox and supported by Trustee Goldberg to approve the purchase of the BobCat Tool Cat for $44,595.00 and the sale of the other two pieces of equipment recognizing the savings and efficiencies. Discussion followed. Motion carried unanimously.

080-2008 Consider Approval of Resolution Confirming Commitment of Funds for the Match of the Grant from the Natural Resources Trust Fund.
Motion was made by Trustee Koessel and supported by Clerk Goodyke to approve the Resolution Confirming Commitment of Funds for the Match of the Grand from the Natural Resources Trust Fund subject to the attached letter which basically outlines the fact that we have a philanthropist that has given us some money at the tune of $500,000 and that the $1,300,000 is not all taxpayer money but about $849,000. Motion carried unanimously by roll call vote.

Article 10. Manager Comments
Manager Cousins offered the following comments:
" Personnel Committee meeting is set for September 24th at 7:30 a.m.
" We are looking for a date in the next couple of weeks for the Finance Committee to get together.
" The Kent County Dispatch Authority is meeting on September 30th for an update on their strategic plan.

Article 11. Board Member Comments
Clerk Goodyke offered the following comments:
" Will be out of town next week.
Trustee Koessel offered the following comments:
" Something that came up at the Planning Commission Meeting, Monday night…the Board is going to have to take a look at the regulation of vehicles that are stored in front yards of houses that are junk.
Trustee Beahan offered the following comments:
" Last week Wednesday there were 21 people that came to the meeting for the millage proposal, to work on the campaign. We are having another meeting tomorrow night. There are quite a few people that are involved in that.
" Last night we had Zoning Board. We did have a resignation from the Board… Richard Vaughn is resigned. We do have to appoint somebody new to that position. Mr. Lewis handled the meeting very well, acting as the Chairman. What will be coming back to the Board and the Planning Commission will be a request for a special use permit for the Goodwood Boat Landing situation.
" Yesterday, Tom MacDonald, Tom Rooks, Steve Peterson and myself met with Lisa McTearnen from the Michigan Department of Natural Resources Trust Fund Grant Office to "hike" the property that is in the Grant Proposal that is on Bolt/Grand River (known as the Fase property).

Article 12. Adjournment
Motion was made by Trustee Goldberg and supported by Trustee Koessel to adjourn. Motion carried unanimously.

Meeting adjourned at 8:00 p.m.

Respectfully submitted,

Denise M. Biegalle
Deputy Clerk

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