Township Board Minutes

MINUTES

CASCADE CHARTER TOWNSHIP REGULAR BOARD MEETING

Wednesday, April 28, 2004
7:00 PM

Article 1. Supervisor Julien called the meeting to order at 7:00 p.m.
Present: Carpenter, Julien, Kleinheksel, and Timmons
Absent: Goodyke, Parrish (excused)
Others Present: Manager Cravens, Building Official Visser, Reporter Wilson, Deputy Clerk Neve and those listed on Supplement #1.

Article 2. Supervisor Julien led the Pledge of Allegiance to the Flag

Article 3. The agenda was approved on motion by Clerk Kleinheksel and supported by Treasurer Carpenter. The motion carried.

Article 4. Approval of Consent Agenda
a. Approval of Township Board Minutes
1. Regular Meeting Minutes of 4/14/04
b. Receive and File Minutes Various Meetings
1. Zoning Board of Appeals Meeting Minutes of 3/9/04
2. Planning Commission Meeting Minutes of 4/5/04
c. Receive and File Various Reports
1. Treasurer's Department Report of Bank Balances for March 2004
d. Receive and File Various Communications
1. Letter from Kent County Sheriff Lawrence Stelma
e. Education Requests
1. Jeanie Neve - Registration and lodging fees for Michigan
Municipal Clerks Association Annual Conference
Motion to approve the consent agenda carried.

Article 5 Financial Actions (None)

Article 6. Public Actions (None)
.
Article 7. Public Comments (None)

Article 8. Unfinished Business (None)

Article 9. New Business
46-2004 Consider Request of an Exception to Private Street Ordinance to
Allow a Split on a Non-Conforming Private Street
Trustee Timmons supported by Trustee Jones moved to table the request
until the applicant is present. The motion carried.

47-2004 Consider First Reading of Proposed Illicit Discharge & Connection
Ordinance
Engineer Smalligan provided the Board with an update on the NPDES
program at the last meeting along with the suggestion of an illicit
discharge and connection ordinance. Manager Cravens would like to have
the Board approve the first reading of this ordinance and allow Staff to
advertise for a public hearing. Manager Cravens will research other
communities for a typical schedule for imposing fines.
Trustee Timmons supported by Clerk Kleinheksel moved to approve the
first reading and move ahead with a public hearing. The motion carried.

48-2004 Consider Kent County Road Commission Work Order for Left Turn Lane Improvements on Hall Street at Forest Hills Central High School
Manager Cravens presented a work order from Kent County Road Commission for improvements to Hall Street. The budget estimate for the project is $113,600 with Eastbrook Homes responsible for $60,000 and the Road Commission, Forest Hills Schools and the Township picking up the cost of $17,867 each.
Supervisor Julien and Trustee Jones questioned why Eastbrook Homes wasn't paying the entire cost. They both seemed to recall that the original agreement indicated Eastbrook Homes was developing the Manchester / Stoneshire property and would pay for any road improvements.
Trustee Jones supported by Clerk Kleinheksel moved to table the work order until the agreement with Eastbrook is reviewed. The motion carried.

49-2004 Discussion of Bids for the Sale of 2501 Thornapple River Drive
Manager Cravens presented two bids received for the purchase of 2501 Thornapple River Drive.
Treasurer Carpenter questioned why the deferred assessments appear to be the responsibility of the Township and not the buyer.
Trustee Timmons commented the Township purchased the property for $320,000 and of the two bids the highest one is for $280,000. He feels this is an awkward way to review bids and would like to form a subcommittee to study the offers and then make a recommendation.
Clerk Kleinheksel supported by Trustee Jones moved to approve the sub committee of Carpenter, Timmons and Julien. The motion carried.
Trustee Timmons supported by Trustee Jones moved to table the discussion until a recommendation comes from the subcommittee. The motion carried.

50-2004 Consider Replacement Cost Estimates for New Restroom Facility at
Cascade Recreation Park
Building Official Visser presented construction estimates for a new restroom facility at the Recreation Park. The estimate, using plans from the Tassell Park building, includes stainless steel fixtures, in-floor heating, cement board siding, and will be in compliance with all ADA requirements. Estimated cost of the project is $142,640. With the addition of security cameras, recording equipment and emergency telephone the cost would increase to $150,000.
Visser suggested appointing a sub-committee of staff to decide on interior decorating colors.
Trustee Timmons commented this is something we need to do. The park is very popular. The in-floor heating system would allow the building to be used all year-round. Timmons questioned if the estimates could be reworked to reduce costs. Visser responded he thought so if we get a little creative.
Trustee Timmons supported by Clerk Kleinheksel moved to approve construction and include the in-floor heating system. The motion carried.
The design subcommittee will include Treasurer Carpenter, Clerk Kleinheksel, Manager Cravens and Building & Grounds Director McSorley.

51-2004 Discussion of Revised Consolidated Inspection Department Reports
Building Official Visser presented a consolidated inspection department report that includes the six customer communities. A few suggestions were made to improve the report.

Article 10. Manager's Comments
a. InterCon has completed the pilot bore across the river. They are two
weeks ahead of schedule.
b. West Nile Virus application recommendation will be coming to a May
Board meeting.
c. The Focus Groups are concluding tomorrow. Attendance has been good; comments interesting. A report will be presented at the May 19th meeting.

Article 11. Board Member Comments
Treasurer Carpenter related the audit reports are complete and available in
her office.
Jones, Timmons, Carpenter and Kleinheksel will attend the Smiths
Industries open house on May 4th.
Trustee Jones reported on his attendance at the Kent County Road
Commission dinner.

Article 12 Adjournment
Treasurer Carpenter supported by Trustee Jones moved to adjourn. The motion carried and the meeting was adjourned at 8:25 pm.

Respectfully submitted,

Jeanie Neve
Deputy Clerk

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